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10.4 Administrative Closure

Introduction

Administrative closure consists of verifying and documenting project results to formalize acceptance of the product of the project by sponsor, client and customer. It includes collection of project records, ensuring that they reflect final specifications, analysis of project success and effectiveness and archiving such information for future use.

Each phase of the project should properly closed to ensure that important and useful information is not lost.

 

10.4.1 Inputs

  1. Performance measurement documentation
  2. Documentation of the product of the project
  3. Other project records

10.4.2 Tools & Techniques

  1. Performance reporting tools and techniques

10.4.3 Outputs

  1. Project archives
  2. Formal acceptance
  3. Lessons learned

 

 

 

 

 


10.4.1 Administrative Closure - Inputs

10.4.1.1 Performance measurement documentation

All documentation produced to record and analyze project performance, including the planning documents which established the framework for performance measurement, must be available for review.

 

10.4.1.2 Documentation of the product of the project

Documents produced to describe the product of the project (plans, specifications, technical documentation, drawings, etc) must also be available for review.

 

10.4.1.3 Other project records

Refer other project records.

 

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10.4.2 Administrative Closure - Tools and techniques

10.4.2.1 Performance reporting tools

Refer performance reporting tools.

 

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10.4.3 Administrative Closure - Outputs

10.4.3.1 Project archives

A complete set of indexed project records should be prepared for archiving by the appropriate parties. Any project-specific or program-wide historical databases pertinent to the project should be updated. When projects are done under contract or when they involve significant procurement, particular attention must be paid to archiving of financial records.

 

10.4.3.2 Formal acceptance

Documentation that the client or sponsor has accepted the product of the project (or phase) must be prepared and distributed.

 

10.4.3.3 Lessons learned

Refer lessons learned.

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