Introduction |
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| Solicitation involves obtaining
bids and proposals from prospective sellers on how
project needs can be met. Most of the actual effort in
this process is expended by the prospective sellers at no
cost to the project.
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12.3.1 Inputs |
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Refer to procurement documents.
These are lists or files with information on relevant information and other characteristics of prospective suppliers. If such lists are not readily available, the project team may need to develop its own sources, for example,
Bidder conferences are meetings with prospective sellers prior to the preparation of a proposal. They are used to ensure that all prospective sellers have a clear, common understanding of the procurement (technical requirements, contract requirements). Responses to questions may be incorporated into the procurement documents as amendments.
Existing lists of potential sellers can often be expanded by placing advertisements in general circulation publications such as newspapers or specialyt publications such as professional journals. Some government jurisdictions require public advertising of certain types of procurement items; most government jurisdictions require public advertising of subcontracts on a government contract.
These are seller-prepared documents that describe the seller's ability and willingness to provide the requested product. They are prepared in accordance with the requirements of the procurement documents.